Senior Billing Analyst

Job Details:

Senior Billing Analyst - $90-110k - NYC - Law Firm - Hybrid schedule

Summary:

The Senior Billing Analyst is responsible for overseeing and executing all aspects of the firm's billing processes. In addition, this role will also play a key role in ensuring compliance with all relevant legal and ethical billing guidelines.

Essential Duties and Responsibilities:

• Billing & Invoicing:

  • Prepare complex legal invoices accurately and timely, including time entries, expenses, and disbursements.
  • Review and analyze client agreements and engagement letters to ensure accurate billing.
  • Process and reconcile client payments, including credit card payments, ACH transfers, and wire transfers.
  • Maintain accurate client billing records and prepare monthly billing reports.
  • Assist with the preparation of client statements and invoices.
  • Research and resolve billing discrepancies and client inquiries.

• Compliance:

  • Ensure compliance with all relevant legal and ethical billing guidelines, including ABA Model Rules of Professional Conduct and applicable state bar rules.
  • Set up rates and new matters.
  • Stay informed of changes in legal billing regulations and best practices.
  • Conduct regular internal audits to identify and address potential billing errors or compliance issues.
  • Assist with the development and implementation of firm policies and procedures related to billing and collections.

• Other Duties:

  • Provide support to other members of the finance team as needed.
  • Participate in professional development activities to enhance knowledge and skills.
  • Assist with special projects as assigned.

Qualifications:

• Education: High School Diploma or equivalent required; Associate's or Bachelor's degree in Accounting, Finance, or a related field preferred.

• Experience: 3+ years of experience in legal billing and/or legal billing compliance.

• Skills:

  • Strong understanding of legal billing practices and procedures (e.g., hourly billing, flat fees, alternative fee arrangements).
  • Proficiency in legal billing software (e.g., 3E, Aderant, Elite) and Microsoft Office Suite (especially Excel).
  • Excellent analytical, problem-solving, and organizational skills.
  • Strong attention to detail and accuracy.
  • Excellent communication and interpersonal skills, both written and verbal.
  • Ability to work independently and as part of a team.
  • Strong work ethic and commitment to meeting deadlines.

• Compliance Experience:

• Demonstrated knowledge of and experience with relevant legal and ethical billing guidelines.
• Ability to conduct thorough research and analyze complex legal and ethical issues.
• Experience with conducting internal audits and identifying potential compliance risks.