Job Details:
Billing Assurance & Cash Receipts Specialist - Law Firm - Center City Law Firm
*Hybrid
*Law firm industry experience is 100% required!*
Position Summary
As a Billing Assurance & Cash Receipts Specialist you will be responsible for ensuring accuracy across the revenue cycle by auditing pre-bills for policy compliance and accurately processing daily incoming client payments. This role works closely with billing attorneys, administrative staff, and finance team members to maintain billing integrity and keep accounts reconciled.
Essential Duties & Responsibilities
Billing Assurance
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Review draft invoices (proformas) to ensure compliance with client agreements, rate structures, and guidelines.
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Audit time entries for proper formatting, LEDES/UTBMS task codes, and accurate expense documentation prior to finalizing invoices.
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Coordinate with billing attorneys and legal assistants to resolve billing discrepancies, narrative edits, and fee adjustments.
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Assist with electronic invoice submissions through client billing portals and help resolve rejected or disputed invoices.
Cash Receipts
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Process, balance, and post daily incoming payments received via check, ACH, wire transfer, and credit card.
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Match cash receipts against open client invoices, correctly allocating funds across fees, disbursements, and retainers.
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Research and resolve short-payments, unapplied cash, and unidentified wire transfers.
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Process trust/escrow receipts in compliance with firm accounting policies and regulatory rules.
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Perform daily cash reconciliation between bank accounts and internal accounting software; support month-end closing procedures.
Qualifications
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Education: Associate’s or Bachelor’s degree in Accounting, Finance, or related field (or equivalent work experience).
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Experience: 2–4 years of accounting, billing, or cash application experience, preferably in a law firm.
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Systems: Familiarity with enterprise legal billing systems (e.g., Aderant, Elite 3E) and client e-billing platforms is highly desirable.
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Skills:
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Intermediate proficiency in Microsoft Excel.
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Strong numerical accuracy and attention to detail.
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Clear written and verbal communication skills.
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Ability to prioritize daily tasks and meet firm financial deadlines.
To apply and for further information, please submit your resume and references to durban@libertyjobs.com.
I look forward to connecting with you!
Dan Urban
Liberty Personnel Services, Inc.
1001 Conshohocken State Rd, Suite 2-410
West Conshohocken, PA 19428
Call or Text: 484.567.2093 – Direct
610.941.6300 Ext 119 - Main
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