Job Details:
PROJECT ADMINISTRATOR
Leading HVAC Mechanical contractor is currently looking for a talented, proven Project Administrator. This position is responsible for performing multiple accounting, billing and administrative functions, including contracts administration, to ensure efficient, cost effective and professional office operations. AIA billing and public bidding experience is a MUST.
Essential Job Responsibilities
-Handle AIA billing and assembly of public bids.
-Responsible for assisting and performing day-to-day administrative and accounting functions of the business unit to ensure accurate, efficient and timely processes. Perform large job set ups, contract billings and A/R collections to ensure accuracy, timeliness and cost effectiveness.
-Perform various daily, weekly and monthly administrative functions and process all or some of the following: payroll, accounts payable, accounts receivable, contracts, material billings, equipment reporting, fuel reconciliation, petty cash, purchasing card reconciliation and document control to ensure accuracy and timely completion in accordance with established procedures.
-Provide accurate and timely communication to the Mechanical Project Managers on relevant issues to ensure key information is disseminated.
-Assist field operations with informational inquiries to ensure productive work environment.
-Review and recommend changes as necessary to all contract and subcontract documents to ensure timely, accurate and efficient processing and compliance.
-Assist with internal audits and self-audits of all business functions to ensure that established internal controls are followed.
-Assist other functional leaders with administrative functions including Human Resources, Equipment, Safety, Estimating and Construction Materials to ensure efficiency and accuracy.
-Provide purchasing/ shipping/ receiving support, for field operations as needed to ensure productive work environment.
-Provide business development support, as needed, for communicating with customers (mailings/ faxes/ invitations, etc.).
Work Experience
-Five to seven (5-7) years of administrative, AIA billing and contracts experience in the construction field, HVAC mechanical contracting preferred.
-Proven experience in public bidding and in AIA billing
-HVAC Mechanical Construction experience in an administrative role Knowledge, skills, and abilities
-Ability to understand company operations, organizational procedures, and personnel.
-Must be proficient on spreadsheet and word processing applications, i.e. Microsoft Word and Excel.
-Must be proficient in Team Management Systems (TMS)
-Must demonstrate ethical and professional business practices.
-Must have effective verbal and written communications skills.
-Must have proven experience in public bidding in HVAC Construction field
-Ability to work independently.
-Ability to work well under pressure. Ability to problem-solve.
-Ability to handle multiple tasks and respond with a sense of urgency as required.
Send resume and references to:
Mark W. Wonders
Senior Executive Recruiter
Liberty Personnel Services, Inc.
484-690-9619 (Direct)
mark@libertyjobs.com (Email)
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