Job Details:
Field Office Coordinator
REPORTS TO:
Project Manager/Project Superintendent/Project Engineer/Division Controller
SUMMARY:
The Field Office Coordinator (FOC) is responsible for jobsite accounting including payroll, accounts payable, petty cash, subcontract administration and general office duties. The FOC will assist the Project Manager, Superintendent, and Project Engineer as required by the needs of the project. Scope of responsibilities may be expanded or contracted based on size and schedule of assigned project.
DUTIES AND RESPONSIBILITIES:
Must have a thorough understanding of the Field Office Policies and Procedures Manual.
Responsible for processing new hire documentation for all craft employees.
Track receipt of timecards to ensure daily entry and report any issues to Project Controller (date of log should be the date of the last time card received).
- Maintain office at job site
- Maintain, organize, inventory and order as needed office (including kitchen) supplies.
- Coordinates parking and building entry for job site employees, subcontractors and visitors.
- Coordinates and organizes office furniture moves.
- Oversee correspondence and log using prolog or contract manager
- Monitor mail flow for job site.
- Maintain an inventory of and ensure office equipment is in good operating order.
JOB SKILLS:
Must have excellent communication skills including courteous phone and receptionist skills, exceptional writing, spelling and grammar skills.
Confidence in discussing detail with cross-functional and multi-level teams.
Must be dependable, consistent, diligent and conscientious.
Able to work well with others, receive direction, multi task and work independently.
Must have strong team skills.
Excellent customer service attitude.
COMPUTER EQUIPMENT AND SOFTWARE:
Intermediate skill level with MS Word and Excel
Experience with automated project costing and accounting systems.
CMS
Prolog
Contract Manager
**Please send resumes to recruitment at mhopkins@libertyjobs.com**