Job Details:
My client company in the greater King of Prussia are has a need for a Administrative Project Assistant
In this position you will provide administrative support to the Division Executive Directors, Directors and Managers. This individual is responsible for the support and administration of the Division’s day-to-day administrative activities including providing direct assistance in the coordination of projects, work products, presentations and reports, as necessary. The ideal candidate is customer service-oriented and proactive.
Responsibilities
- Maintains, cultivates, and coordinates internal and external relationships. Corresponds and communicates with members, members of the Executive Team, Management Team and ITS Division Staff.
- Produce information by transcribing, formatting, inputting, editing, retrieving, copying and transmitting text, data, and graphics.
- Compose letters, memos, charts, meeting minutes and other material of more complex nature as directed.
- Demonstrate proficiency in the use of automated tools including meeting room manager (Conference Room Reservation System), Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, and SAP.
- Conserve managers’ and staff’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
- Maintain managers’ and staff’s appointment schedules by planning and scheduling meetings/conferences, teleconferences, and travel.
- Assist with division meeting logistics such as schedule, agenda, logistics, and materials.
- Produce, distribute, and publish on website agendas and minutes for stakeholder committee meetings as needed.
- Provides customer service by responding to direct inquiries.
- Maintain customer confidence and protect operations by keeping information confidential.
- Prepare various documents, such as SAP Purchase Requisitions according to established company procedures.
- Understand and follows office policies and procedures.
- Maintain files and records according to a consistent filing.
Required Skills and Abilities
- Proven experience building respect over time by providing timely and effective customer support
- Ability to produce high-quality work products with great attention to detail in a corporate environment
- Experience using concise, effective verbal and written communications skills with management
- Self-starter, willing to ask questions when needed for complex issues
- Ability to use Microsoft Office Suite (MS-Word, MS-Excel and MS-PowerPoint)
- Bachelor’s Degree preferred
- Experience with SAP
- Experience in coordinating and planning large events
- Experience with Microsoft Project and Microsoft Project Server
Interested? Send your resume to Angela@libertyjobs.com today!
Angela McFarland
Liberty Personnel Services
410 Feheley Drive | King of Prussia, PA 19406
610-684-8673 Direct Line
www.linkedin.com/in/angela-mcfarland-7726a39
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